Free template
New hire first week
What a new team member needs to see, sign and learn in their first week — from before day one through their first one-on-one. For US employers.
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New hire first week (US)
Covers the paperwork a US employer needs on file (Form I-9, Form W-4) plus the setup and check-ins that make a first week feel organized. Try the preview below.
How teams use it
- Share the link with the new hire before day one, or hand them the QR on their first morning.
- Required items — I-9 and W-4 cannot be skipped.
- Every step is logged with the date and who completed it, for your own records.
- Edit it to match your own onboarding steps.
Form I-9 and Form W-4 are real US federal hiring forms; this checklist tracks that they were completed, not whether they were filled out correctly. It doesn't replace legal or HR advice.
Preview — try it
- Offer letter signed and returned
- Laptop, badge and accounts ready
- Onboarding buddy chosen and told
- Form I-9 Section 1 completed by the employee, no later than day one
- Form I-9 Section 2 completed within 3 business days of starting
- Form W-4 and any state withholding form received
- Employee handbook acknowledgment signed
- Tour and introductions done
- First one-on-one held to agree on goals
- How did the first week go? Anything to change?
The full checklist also covers direct deposit, emergency contacts and safety training.
Get the checklist — free
We'll email you the printable PDF and a QR-ready version you can hand to a new hire.
Included templates
- New hire first week (US)
Sent — check your inbox.
Want every new hire tracked with the dates and who signed off? Create a free workspace with this checklist already loaded.
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